Organization:International Bank for Reconstruction and Development (IBRD
Location:Chennai, India
Salary:Very Attractive
Background / General description:
The Controller's Vice Presidency (CTR) is responsible for all aspects of the financial reporting and internal control framework for the International Bank for Reconstruction and Development (IBRD) the International Development Association (IDA) and the extensive Trust Fund/Partnership portfolio of these two entities. The Controller's Vice Presidency is also responsible for expressing Finance's viewpoint on controls over bank operations particularly those which validate the appropriateness of loan disbursements.
Organizationally, CTR is comprised of the (1) Financial Instruments Accounting and Valuation; (2) Loans; and (3) Client Services Departments, as well as the Financial Analysis and Reporting, Accounting Policy, Knowledge Dissemination, and Operational Risks and Controls units. These teams collectively include approximately 400 staff, of which 150 are located at headquarters with the remaining 250 located in regional offices, the largest being in Chennai, India.
The Corporate Expense Services (CTRCS) Division, as part of the Client Services Department, is responsible for the fair recording and reporting of the World Bank Group's administrative expenses and fixed assets which have a combined financial statement value of $3.4b. This includes providing strategic leadership and guidance to Business Units, Bank-wide, on the development and maintenance of an effective system of internal controls over paying, recording and reporting of administrative expenses. The Division is also accountable for developing policies relating to administrative expenses and fixed assets, and for monitoring compliance with policies related to several bank-wide systems, including SAP and the Travel System.
The Assurance and Country Office Accounting team (CTRCA) is located in Chennai, India, and functionally reports to CTRCS. The Country Office Accounting team, being a part of CTRCA, provides guidance to country offices (COs) with regard to accounting policies & procedures and oversees the accounting controls at COs by undertaking various control review procedures. The team contributes to the overall improvement of the control environment at the country offices through enhanced control reviews and continuous knowledge sharing with the country office accountants. Note: A potential candidate has been identified and intends to apply for this position. However, this remains a competitive process and interested candidates are encouraged to apply.
Note: If the selected candidate is a current Bank Group staff member with a Regular or Open-Ended appointment, s/he will retain his/her Regular or Open-Ended appointment. All others will be offered a 4 year term appointment.
Duties and Accountabilities:
The Accounting Officer position is responsible for overseeing all the Country Office Accounting related activities pertaining to CTRCA, and provides critical support to the Sr. Accounting Officer, CTRCA in meeting their unit's work program deliverables in a most efficient and effective manner. The incumbent will be responsible for leading the Country Office Accounting team consisting of approximately 20 staff.
Specific Key Accountabilities:
- Responsible for planning, coordinating and delivery of Country Office Accounting program. This includes developing business plans within the ambit of divisional work program, identifying and implementing new opportunities for value-added services to the clients and enhancing the effectiveness of the control reviews relating to country office administrative expense transactions.
- Function as a primary contact responsible for Country Office Accounting to CTRCS. Ensure effective, frequent, and candid communication with HQ counterparts on Country Office Accounting and Controls.
- Monitor and adjust workloads of the staff in the CTRCA (country office accounting) team to ensure that the service standards are met and proper controls are maintained over the operations.
- Periodically review the client support functions such as imprest service desk, imprest replenishment, UNDP billing, website management, country office bulletins and the training of country office accountants to ensure that the quality and turnaround time are met.
- Develop and maintain control risk framework documentation for Country Office Accounting functions including control assessment activities and desk procedures documentation.
- Review various control review reports generated by the team members, provide guidance to the team members on the complex issues, initiate and supervise appropriate investigative actions as needed to report and/or resolve the exceptions.
- Strengthen and enhance the accounting support provided to the Country offices and the control review procedures undertaken for the Country offices and ensure that the country offices maintain a strong control environment.
- Responsible for the review of Administrative Expense (ADM) and Imprest (IMP) Trial Balances to ensure the integrity of administrative expense information used in the financial reporting and to identify any potential unrecoverable balances in the country office imprest area.
- Partner with the CTRCS staff to identify opportunities for improvement in current processes/systems, develop and implement solutions. This includes automation of processes through SAP / Business Intelligence / development of analytical PC based modules to enhance efficiency, effectiveness and standardization; Get such automation projects implemented in collaboration with CTRCS counterparts.
- Provide thought leadership in formulating accounting/control procedures to address exceptional situations in the country offices and work with CTRCS counterparts to develop effective solutions.
- Lead Chennai team to actively contribute and participate in the enhancement of the Country Office related accounting transactions in the SAP system and the Country Office Loan System in PeopleSoft, collaborate with HQ counterparts to enhance front end controls, develop test plans, and assign resources for user acceptance testing.
- Coach and mentor senior staff members in the team and empower them to anchor key business processes.
- Monitor team and individual staff performance, hire and train staff, provide necessary coaching, reward and recognize good performance in a timely manner, and do periodic performance reviews.
Selection Criteria:
- CA/CPA (or equivalent professional accounting qualification) with a minimum of Six years of relevant experience, preferably with a multinational organization
- Good understanding of generally accepted accounting principles, accounting controls over accounting processes and financial reporting operations; familiarity with generally accepted auditing standards in these areas;
- In-depth understanding of SAP FI and MM modules, their control features and configuration capabilities/implementation at the Bank.
- Good hands - on experience in developing and reviewing internal accounting controls in an ERP environment (preferably SAP), more particularly in the area of administrative processes and expenses. Sound knowledge of accounting processes and procedures. It is essential that this experience be cross- functional and from a business process/user standpoint.
- Demonstrated ability to analyze business process requirements and translate them into design specifications for process changes and automated solutions.
- Demonstrated experience in leading teams of accountants.
- Demonstrated strong judgmental/analytical skills and interpersonal skills to interact effectively with colleagues and various levels of client staff;
- Excellent written communication skills and demonstrated ability to explain and express views clearly and confidently.
COMPETENCIES
- Project Management - Understands and utilizes the basic concepts of project management, as they relate to the implementation of a project
- Transactions Processing and Quality Control - Has ability to efficiently process diverse accounting and administrative transactions in accordance to accounting/procurement policies and WB code of conduct.
- Business Processes & Systems - Has a moderate understanding of business processes and systems to review and analyze business processes and systems, recommend improvements, enhance internal controls, and assist with implementation.
- Fundamental Controllership Knowledge - Has a broad understanding of general accounting principles, risks and controls, financial concepts and financial transaction processes.
- Accounting Policy - Able to interpret basic accounting principles and related auditing standards, and translate those principles and standards into accounting and administrative policies and procedures for the organization.
- Corporate Finance - Has a strong understanding of corporate finance concepts and financial instruments as demonstrated by ability to perform complex analyses of the impact of market forces on portfolio of financial instruments.
- Transaction Processing - Able to recommend solutions to problems/issues encountered during transaction processing.
- Disbursement Policies & Procedures - Has moderate understanding of Bank policies and procedures related to disbursement, portfolio management and legal agreements.
- Financial Products - Broad understanding of the range of available financial instruments and able to advise clients on selection of financial terms, and negotiate detailed loan choices.
- Operational Policies & Procedures - Has a broad understanding of operational policies and procedures, and in particular FM and Procurement policies and procedures, that affect disbursements.
- Risk Management & Internal Controls - Has solid knowledge of internal controls & risk management principles to help deliver risk and controls work program, demonstrating ability to guide clients toward a basic interpretation of related policies.
- Client Orientation - Takes personal responsibility and accountability for timely response to client queries, requests or needs, working to remove obstacles that may impede execution or overall success.
- Drive for Results - Takes personal ownership and accountability to meet deadlines and achieve agreed-upon results, and has the personal organization to do so.
- Teamwork (Collaboration) and Inclusion - Collaborates with other team members and contributes productively to the team's work and output, demonstrating respect for different points of view.
- Knowledge, Learning and Communication - Actively seeks knowledge needed to complete assignments and shares knowledge with others, communicating and presenting information in a clear and organized manner.
- Business Judgment and Analytical Decision Making - Analyzes facts and data to support sound, logical decisions regarding own and others' work
How to Apply
http://unjobs.org/vacancies/1378764702360
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