Senior Accounting Assistant, Chennai, India Vacancy at The Corporate Expense Services Division

Post:Senior Accounting Assistant, Chennai, India
Organization:The Corporate Expense Services Division
Location:Chennai,China
Background / General description:
The Corporate Expense Services Division (CTRCS) of the Accounting Department is accountable for all Headquarters payments as well as the accounting and reporting processes for the WBG administrative expenses. These processes also include management of the Bank's fixed asset portfolio and oversight of related accounts to ensure the integrity of all administrative expenses for financial reporting purposes. The Division plays a key role in defining related policies and, as necessary, coordinates with other Bank units, such as CFRRM, GSD and HRS, in the setting of such policies. The Division is organized in two teams, the Quality Assurance and Control team (CTRQC) and the Business Process Management and Design team (CTRBM).

CTRQC leads from an account management perspective, the development of financial accounting controls germane to the day-to-day accounting businesses for the other functional administrative expense teams and the local accounting office of the World Bank Group country offices. With the support of the Chennai Accounting Office, CTRQC maintains a mandate that includes implementation of quality assurance, control and performance management activities. CTRQC also manages SAP access authorization roles and oversees access by Bank users.

The Quality Assurance and Travel Accounting team (CTRCA) is located in Chennai, India, and functionally reports to CTRQC. The team provides information to Bank staff members about the Bank's travel policies and ensures that Administrative claims are in accordance with the Bank Policy. It undertakes, mainly, audits of Administrative expense reimbursement claims, including country office trips, approval of spouse trips, and certification of home leave travel.

The Bank's spending on staff travel represents a significant component of the administrative expenses of the institution. While it is the shared responsibility of the Bank staff to control the expenses and adhere to Bank's travel policies and procedures, CTRCA's primary role is to monitor centrally the effectiveness of the underlying control activities exercised by staff and management, and ensure that the staff travel claims are adjusted in accordance with the Bank's Operational Travel Expense Reimbursement Policy. Note: A potential candidate has been identified and intends to apply for this position. However, this remains a competitive process and interested candidates are encouraged to apply.

Note: If the selected candidate is a current Bank Group staff member with a Regular or Open-Ended appointment, s/he will retain his/her Regular or Open-Ended appointment. All others will be offered a 4 year term appointment.

Duties and Accountabilities:

•     Establish and maintain accounting practices to ensure accurate and reliable data necessary for business operations. Conduct reviews of administrative transactions (both travel and non-travel related) to verify accuracy of records, compliance with Bank's policies and procedures.
•     Follow-up with the units on appropriate and timely submission of documentation for review.
•     Compile review findings and recommend follow-up actions to the Units and the management.
•     Prepare and issue periodic reports on trends and patterns observed from the QA reviews.
•     Provide inputs and actively participate to support management's initiatives to improve the process quality & process related controls.
•     Review of expenses directly charged to the trips for reasonableness and duplication.
•     Assist the team in QA reviews and reviews relating to home leave certification whenever required.
•     Preparation of MIS on a periodical basis and support the QA program activities and provide assistance in meeting any ad hoc requirements.
•     Identification of problems and areas of possible improvements and development of constructive recommendations for improvements in effectiveness and efficiency and internal controls over the activities reviewed.

Selection Criteria:

•     B.Com with a minimum of 3 years Experience; Other Professional qualification is highly desirable.
•     Strong conceptual skills and ability to interpret data, assess issues, develop sound conclusions, and formulate remedial measures.
•     Experience with SAP enterprise resource planning system is desirable, but not required.
•     Exposure to other systems like People soft, and proficiency in Microsoft windows applications viz, Excel, word, power point would be an added advantage. A proven track record of problem solving skills in an automated accounting environment
•     Excellent judgment, very good written and oral communications skills (including ability to write clear, concise and complete procedure); ability to carry out a multi-dimensional, multi-functional work program.
•     Exhibit a personality that enables the incumbent to be client focused, flexible and an excellent team player. Ability to effectively work with various levels of staff with-in the department and across the Institution.
•     Self motivated person with high degree of initiative and a strong team player.

Closing Date: Monday, 19 August 2013
How to Apply
http://unjobs.org/vacancies/1376344486646