Administrative officer vacancy at KUKA Robotics India Private Limited in Pune,India

Post:Administrative officer
Organization:KUKA Robotics India Private Limited
Locations:Pune
Experience:1 - 5 years
Keywords / Skills
Experience in Administration, Excellent Communication skills

Education
Any graduate

Function
• Admin/Secretarial
• Human Resources

Role
• Administration Executive
• Receptionist/ Front Desk
• Executive Secretary/Personal Assistant
• Administration Manager

Industry
Any

Posted On:18th Sep 2013

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Job Description

Ensure
Facility Management (e.g Telephone, mobile, printing, desktop/laptop,
light and A.C etc.) and Repair through agencies for Head office.
Maintenance/legal
formalities of all Company vehicles belonging to the region.
Maintaining file of all company vehicle documents.
Supervising the Front office, scheduling meetings and appointments and arranging conference calls.
Vendor
Management: Co- coordinating with the various vendors (e.g. Stationary
& Housekeeping vendor, Interior, water supplier, tea-coffee machine
vendor, electricity, newspaper, printing etc.)
Monitoring
the Housekeeping staff, checking the office premises after cleaning of
office area by HK staff, keeping required stock in the pantry and
stationary, supervising the office boy/assistant and scheduling his
workflow to meet the daily requirements.
Arranging conference Hall facility and lunch for guests and in case of trainings, meetings.

Taking
care of entire travel and transport- Domestic and International
ticketing, visa, forex, travel insurance. Taking care of hotel bookings,
cab bookings of employees travelling within the country.
Generating MIS reports on monthly basis for travel costs of all departments

Preparing expense claim statements for the country head and processing the same to accounts.
Taking care of IT - Managing all IT related work, like laptops, mobile phones, desk phones
Ordering pantry material, stationery, water, consumables, material required for cleaning and for tea coffee vending machine.

Procurement of sim cards, mobile phones, laptops, desk phones (Cisco
IP phones) office supplies, cartridges, furniture etc. for head office.
Acquiring quotes and rate contracts from vendors carry out comparison analysis.
How to Apply
http://jobs.monsterindia.com/details/13972883.html?sig=js-1-98e91e1eca369ac2c184269ef0793248-1&from=